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"Annual General Meeting 2009 and Event: “Hey SOHO Business, YOU really can’t afford NOT to test!”"

Date: Tuesday 23rd June 2009

Venue: International House, Telford 18.00 for 18.30pm start. The evening is expected to finish between 20:30pm and 21:00pm

Refreshements: A buffet and drinks will be available

Event Synopsis:

On Tuesday, 23rd June 2009 BCS Shropshire will be holding its Annual General Meeting followed by an event entitled “Hey, SOHO Business, YOU really can’t afford NOT to test!” A brief synopsis of this event can be found below.

Please click on the following link to view a copy of the presentation slides:

Hey SOHO Business, YOU really can't afford NOT to test - Copyright Graham Babel & Ian Howles

It would help our planning if you could let us know if you’re coming along. Just drop us an email to confirm your attendance at This email address is being protected from spambots. You need JavaScript enabled to view it.

The Annual General Meeting (AGM):

According to BCS rules, all members of the BCS Shropshire branch committee must resign their posts at the AGM. Committee positions will then be re-elected from the BCS membership community. This can include committee members who have just resigned. The AGM is your opportunity to get involved.

 

BCS Shropshire welcomes a new perspective on branch management and direction. If you’d like to be considered for a place on the committee and help shape how the branch operates and what events take place then you need to be there. Further information on the AGM and the committee positions is included below, including the nomination process if you wish to put yourself forward. The AGM is a very important event in our branch calendar and we’d really value your support.

 

The Event: “Hey SOHO Business, YOU really can’t afford NOT to test!”

This event will be a light-hearted look at some of the horror stories that can befall a company and the impact of those failures when the appropriate amount of testing rigour is not applied. The event will look at some cheap alternatives to enable more effective testing rigour to be applied in the SOHO environments, touching on the psychology of testing as well as providing some top tips and free advice / tools to quickly improve your personal testing rigour.

 

The Current BCS Shropshire Committee (Roles and People):

At present, the BCS Shropshire committee comprises the individuals named below:

· Mr. Andrew Lee - Branch Chair

· Mr. Peter Buchanan - Branch Vice-Chair

· Mr. Graham Sturrock - Branch Secretary

· Mr. Ian Andrews - Events Coordinator

· Mr. Shehan Gunawardena - Public Relations Officer

· Mr. Ian Howles - Membership Secretary and Email Coordinator

· Mrs. Melanie Pendergast - Education Liaison Officer

· Mrs. Hollie Whittles - Web Master

· Mr. Edward Bedell - Committee Member

· Mr. Andrew Corbett - Committee Member

· Mr. Adrian Jones - Committee Member

· Mr. Tristan Martin - Committee Member

 

 

The Proposed BCS Shropshire Committee (Roles Only):

The BCS Shropshire committee for the year 2009-2010 is slightly different. At the last AGM, BCS Shropshire (previously BCS Telford) was a sub-branch of the BCS Wolverhampton branch. Sub-branches are not responsible for the management of any financial affairs. Consequently, there has never been a need to have a Treasurer on the committee. However, BCS Shropshire is now a fully independent BCS branch in its own right and must now appoint somebody to fill this role. Consequently, the committee roles that we’re looking to fill this year are as follows:

· Branch Chair

· Branch Treasurer

· Branch Secretary

· 3 or more General Committee Members

· Branch Vice-Chair

· Membership Secretary

· Events Coordinator

· Branches Congress Representative

· Public Relations Officer

· Email Coordinator

· Education Liaison Officer

· Web Master

 

THE NOMINATION PROCESS:

General Nominations (Non-Officer Roles)If you’re interested in getting involved and would like to be considered for a place on the committee then please nominate yourself. The process is simple – just send an email to the This email address is being protected from spambots. You need JavaScript enabled to view it. including the following information:(1) Your full name(2) The name of the committee position you wish to be considered for(3) Your BCS membership number(4) Your BCS membership level (Chartered, Professional, etc.) Officer NominationsIf you are applying for a role as a branch officer (Chair, Secretary or Treasurer) please note the requirement that you must either be a BCS Chartered Member or have been a BCS Professional Member for at least 3 years.

Please Note: You are welcome to apply for multiple committee positions.

 

Description of Committee Roles:

Chair (Mandatory)

· Must be Chartered or have been a professional member for 3 years. Mandatory unless Treasurer and Secretary are already Chartered or professional members for at least 3 years.

· Responsible for the supervision of all matters concerning the effective administration of the branch.

· Chairs all general (AGMs and EGMs) and committee meetings.

· Prepares the Chair’s Report for each AGM.

· Ensures the formulation of strategies for the committee and implements appropriate actions to achieve the strategic goals.

 

Treasurer (Mandatory)

· Must be Chartered or have been a professional member for 3 years. Mandatory unless Chair and Secretary are already Chartered or professional members for at least 3 years.

· Role can be undertaken by the Chair or Secretary, if needed and by approval of BMC

· Prepares annual budget and potential project funding each year.

· Responsibility to the branch committee for the branch funds and any other appropriate financial business.

· Reports at fixed intervals to Branch Committee.

· Submission of income and expenditure statements produced by HQ for the AGM

· Deals with payments and receipts to and from Branch Operational Budget and liaises with BCS HQ where necessary.

· Notification, through the This email address is being protected from spambots. You need JavaScript enabled to view it. of any forecast overspend together with (a) circumstances leading to this position and (b) proposed action plan to resolve the situation

 

Secretary (Mandatory)

· Must be Chartered or have been a professional member for 3 years. Mandatory unless Chair and Treasurer are already Chartered or professional members for at least 3 years.

· Giving due notice of all general meetings (AGMs and EGMs) to all Branch members.

· Giving due notice of committee vacancies to all branch members.

· Arranges suitable locations for committee meetings.

· Prepares and issues agenda for all general meetings and committee meetings.

· Records the minutes of all general meetings and committee meetings and issuing copies to HQ.

· An electronic copy of each set of approved minutes shall be sent to the This email address is being protected from spambots. You need JavaScript enabled to view it.

· Handles BCS HQ correspondence.

 

3 x General Committee members (Mandatory)

· Helps run branch generally.

· Deputises for other officers as required.

· Particularly required for suggestions for the season’s programme.

 

Branches Congress Representative

· Represents the branch at BCS branches congress meetings (approx. twice per year)

 

Membership Secretary (Not Mandatory)

· Must be Chartered or have been a professional member for 3 years.

· Records events attendance and writes up reports.

· Maintains committee address list, via This email address is being protected from spambots. You need JavaScript enabled to view it.

· Co-ordinates the recruitment of IT professionals at branch events and through other methods.

· Using member data provided on the branch committee secure area

· Welcomes new local members and issues information on forthcoming branch events

· Encourages individuals who have enquired about membership to join and issues information on forthcoming branch events

· Identifies and maintains a database of contacts in key organisations

· Complies with the BCS Data Protection Guidelines

 

Email Co-ordinator (Not Mandatory)

· Issues emails to branch members notifying forthcoming events using the BCS list server facility. Can be asked to send emails to own branch members by other branches.

 

Webmaster (Not Mandatory)

· Creates and maintains the branch website, liaising with HQ over the various methods.

 

Publicity Officer (Not Mandatory)

· Ensures maximum coverage of branch events, both before and after they occur.

· Writes copy for media on branch activities.

· Ensures all Branch events are included in the BCS Diary.

· Liaises with local press and radio.

· Organises mail shots, programme cards, posters, etc. Young Professional Group (YPG) Representative (Not Mandatory)

· Liaises between the Branch Committee and the YPG Executive Committee, as well as representing the views of the young professionals within the Branch.

· Arranges and publicises YPG events, provides details of special offers and YPG Projects.

· Creates local Student chapters, within local universities.

· Attends YPG Congress on behalf of the Branch Committee.

· Liaises with other Branch YPG Representatives.

 

Education Liaison Officer (Not Mandatory)

· Corresponds with universities, colleges and/or schools, with a possibility to set up Student Prizes in the area.

· Organises suitable events to represent the BCS in local schools/colleges, such as careers evenings or attends those organised by local schools and Careers Offices.

 

Disability Support Officer (Not Mandatory)

· Acts as a focus for local initiatives and actions where the use IT is to the benefit of disabled people.

· Identifies and organises events to increase the awareness and understanding of the IT industry towards the needs of the disabled.

 

Industry Liaison Officer (Not Mandatory)

· Liaises with local companies and any local representative bodies such as the Chamber of Commerce.

· Liaises with local public sector bodies and other organisations such as charities as appropriate.

· The purpose of the liaison is to promote the BCS and professionalism in IT, particularly as it relates to the local context and the branch.

· Responsibility may include promoting branch activities and encouraging suggestions for events; facilitating BCS membership enquiries and assisting with awareness of BCS products and services.